> ## Documentation Index
> Fetch the complete documentation index at: https://scubazenapp.com/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Send your paperwork

> Make a PDF of your gear, rental sizes, certifications and insurance to send a dive shop before your trip, and see exactly what it includes.

The paperwork page turns what you've already entered (your kit, rental sizes, certifications and insurance) into one English PDF for a dive shop. It tells you first whether a shop is likely to come back with questions, but it never stops you sending.

## Open the paperwork page

The page is titled **paperwork**. You can reach it three ways:

* On home with a trip ahead, tap **send your paperwork** (or **paperwork · not ready yet**). See [Get ready for a trip](/docs/trips/readiness).
* In the menu, under **planning**, tap **paperwork**.
* On the [packing list](/docs/trips/packing-list), tap the send icon at the top right.

## The verdict

The top of the page says either **ready to send** or **not ready yet**. Not ready comes with one line per gap, in this order:

| Gap | What fixes it |
| - | - |
| Insurance that runs out before your trip ends: the line reads, for example, "your insurance expires 4 days into your trip", "your insurance expires before you leave" or "your insurance has expired" | Add or update the policy in [your insurance](/docs/certs/insurance) so it lasts until the day you come home. Only checked when a trip is on file and a policy with an expiry date is saved. |
| An essential with no answer: the line starts **no answer for** and names them | Mark each of the nine essentials (bcd, regulator, octopus, tank, weightbelt, pressure gauge, computer, mask, fins) as owned or rented on [your kit](/docs/gear/kit). Borrowed gear counts as owned; a tank the shop supplies counts as rented. |
| No certification: the line starts **no certifications saved** | [Add a certification](/docs/certs/certification). |
| A rental with no size: the line starts **no size for** and names them | Add a size for each rented BCD, wetsuit, drysuit, hood, gloves or fins on [Units and sizes](/docs/settings/units-and-sizes). |

A certification counts only if something in it is filled in. Having no insurance never counts against you.

This is the same verdict home shows on its paperwork button, checked against the same trip, so the two always agree. See [Get ready for a trip](/docs/trips/readiness).

## Fix gaps from the page

Under **paperwork**, three rows show where everything comes from. A row with a gap is highlighted; an insurance gap highlights **certifications**, where your policies live. Tap it to fix it, and the page checks again when you come back.

| Row | Shows | Opens |
| - | - | - |
| **equipment** | How many items are rented and owned, for example **2 rented · 7 own**, or how many essentials still need an answer, for example **3 to answer** | The **my kit** page |
| **sizes** | How many of your rented sized items have a size, for example **1 of 2 set**. Blank when you're renting nothing that takes a size. | Units and sizes |
| **certifications** | How many certifications and policies will print, for example **1 cert · 1 ins.** | Certifications and insurance |

Only rented gear needs a size, because the PDF only prints sizes for gear the shop has to supply.

## Make the PDF

<Steps>
  <Step title="Tap generate paperwork">
    The button reads **building the pdf** while it works.
  </Step>

  <Step title="Send it anyway, if you choose">
    If the page says **not ready yet**, a **send it anyway?** dialog lists the gaps. Tap **send anyway** to make the PDF as it is, or **cancel** to go back and fix them. The shop may follow up about a gap.
  </Step>

  <Step title="Send it to the shop">
    What happens next depends on your phone.
  </Step>
</Steps>

<Tabs>
  <Tab title="iPhone">
    The PDF opens in a preview. Use the share button there to email it, message it or save it to Files.
  </Tab>

  <Tab title="Android">
    Your phone's share sheet opens with the PDF attached and the subject Dive Paperwork. Choose your email or messaging app, or save it.
  </Tab>
</Tabs>

**generate paperwork** is greyed out until the page has loaded your certifications and insurance, and when there's nothing to put in the PDF at all (no gear marked, no certification and no insurance). In that case the page tells you to add a certification or mark the gear you own and rent.

If the page couldn't read your certifications and insurance, it says so above a **retry** button, and **generate paperwork** stays off until a retry succeeds. If building the PDF fails, you'll see **could not create the paperwork. please try again.**

## What the PDF contains

The PDF is always in English, whatever language the app is in, because English is the working language of dive shops. The page says this under the button. It's one A4 document with these parts, in order:

1. **Title:** Dive Paperwork.
2. **Name** from your account, and the **email address** you sign in with. If you haven't set a name, it prints "not recorded".
3. **A short note** to the shop, written as you, saying the list covers what you need to rent, what you're bringing, and your certifications, and inviting them to get in touch.
4. **Date last dived:** the most recent dive date in your logbook, or "not recorded".
5. **Equipment table:** 21 items (BCD, regulator, octopus, tank, weight belt, pressure gauge, computer, backup computer, mask, snorkel, fins, wetsuit, drysuit, hood, gloves, SMB, compass, lights, camera, knife, speargun), each marked own, rent or n/a. A size appears only beside rented BCD, wetsuit, drysuit, hood, gloves and fins. Fin sizes include their sizing system, for example US or EU.
6. **Certifications:** name, issuing organization, ID number and issue date for each one, or "No certifications available."
7. **Insurance:** insurer, policy number and expiry date for each policy, or "No insurance information available."

Dates print as month/day/year.

<Warning>
  The PDF always includes your email address. Check that you're happy for the shop to have it before you send.
</Warning>

## What the PDF leaves out

* Your trip's destination and dates.
* Photos of your certification cards.
* Sizes for gear you own.
* Pack-only items from your kit (certification card, nitrox card, medication) and your custom packing items.
* Any insurance details beyond insurer, policy number and expiry, such as the plan or the insurer's phone number, and the instructor or shop on your certifications.
* Your logbook, apart from the last dive date.

If a shop needs to see your card, show it from [Certifications and insurance](/docs/certs/wallet).

## Related

* [Get ready for a trip](/docs/trips/readiness)
* [Your kit: own or rent](/docs/gear/kit)
* [Add a certification](/docs/certs/certification)
* [Units and sizes](/docs/settings/units-and-sizes)


## Related topics

- [Get ready for a trip](/docs/trips/readiness.md)
- [Packing list](/docs/trips/packing-list.md)
- [Your account](/docs/settings/account.md)
- [Delete your account](/docs/settings/delete-account.md)
- [Your kit: own or rent](/docs/gear/kit.md)


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